Last updated: 4 October 2026
1. About this policy
This policy explains how Peopleforce Recruitment Ltd (“Peopleforce”, “we”, “us”) collects, uses and protects personal data about candidates, contractors, clients and visitors to our website, and the rights you have over your data.
We are the “controller” of your personal data under the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Data (Use and Access) Act 2025.
2. Who we are
- Company: Peopleforce Recruitment Ltd, registered in England & Wales, company number 08462974
- Registered office: 516 Vantage Point, New England Road, Brighton, East Sussex, BN1 4GW
- ICO registration number: ZA085537
- Data protection contact: Data Protection, Peopleforce Recruitment Ltd – enquiries@peopleforcerecruitment.com – +44 (0)1273 830810
Peopleforce is part of a group of companies with U&P Recruitment Ltd (company number 14021894).
3. The personal data we collect
Candidates and contractors
- Identity and contact details – name, address, email, phone number, date of birth
- Career information – CV, work history, qualifications, skills, references, salary or rate expectations, notice period
- Right-to-work documents – passport, visa or national ID card
- For contractors we place: timesheets, pay rates, bank details, National Insurance number and tax information
- Notes from our conversations with you and about your applications and interviews
Clients
- Names, job titles, work email addresses and phone numbers of the people we deal with
- Details of vacancies, interview feedback and correspondence
Website visitors
- Information you send through our contact forms (name, email, phone, message)
- Technical and usage information collected through cookies – see section 10
- IP addresses and security logs used to protect the website from attacks
4. Where we get your data from
- Directly from you – when you apply for a job, send us your CV, register with us, contact us or fill in a form
- Job boards and professional networks where you have made your CV or profile available (for example LinkedIn)
- Referees, and people who recommend you to us
- Our clients, when they give us interview feedback or details of your assignment
5. How we use your data and our legal basis
| What we do | Legal basis |
|---|---|
| Finding and contacting suitable candidates, matching you to jobs and putting you forward to clients (we’ll always tell you before sending your details to a client) | Legitimate interests – running a recruitment business; contract, where you have registered with us |
| Arranging interviews, offers and assignments | Contract / steps before entering into a contract |
| Checking your right to work in the UK, keeping records required by the Conduct of Employment Agencies and Employment Businesses Regulations 2003, and meeting tax and payroll obligations | Legal obligation |
| Processing timesheets and arranging payment for contractors | Contract; legal obligation |
| Sharing candidate information with our group company, U&P Recruitment Ltd, to find you suitable roles | Legitimate interests |
| Managing our relationship with clients and suppliers | Contract; legitimate interests |
| Responding to enquiries sent through our website | Legitimate interests |
| Sending news and job updates by email, where you have opted in | Consent (you can unsubscribe at any time) |
| Website analytics cookies (Google Analytics) | Consent – only set if you click “Accept” |
| Keeping our website and systems secure | Legitimate interests |
We do not make decisions about you based solely on automated processing.
6. Who we share your data with
- Clients – when we put you forward for a role, with your agreement
- U&P Recruitment Ltd – our group company, which may receive candidate information (not client information) to help find you suitable roles
- Firefish – our recruitment CRM and jobs board provider, which stores candidate and client records
- Timesheet Portal – used to manage contractor timesheets
- Umbrella and payroll companies – to pay contractors
- Google – Google Analytics, only if you accept analytics cookies
- Website, IT and email providers – including our website host, developer and security tools such as Wordfence, which process data on our behalf
- Professional advisers and authorities – such as accountants, lawyers, HMRC or the police, where we are legally required or allowed to
Our service providers may only use your data to provide their services to us, and must keep it secure. We never sell your personal data.
7. Transfers outside the UK
Some of our service providers (for example Google) may process data outside the UK. When that happens we make sure appropriate safeguards are in place, such as UK “adequacy” regulations or the UK International Data Transfer Agreement / Addendum.
8. How long we keep your data
- Candidate records – 3 years from our last meaningful contact with you, after which we’ll ask if you want us to keep your details
- Contractor timesheet, payment and right-to-work records – 6 years after the end of your last assignment, to meet tax and legal requirements
- Client contact records – for as long as we have a business relationship, then up to 6 years
- Website enquiries that don’t lead to further contact – up to 2 years
When data is no longer needed we delete it securely.
9. Your rights
You have the right to:
- be told how we use your data (this policy)
- ask for a copy of the personal data we hold about you (a “subject access request”)
- have inaccurate data corrected
- ask us to delete your data
- ask us to restrict how we use your data
- object to us using your data based on legitimate interests, or for direct marketing
- receive your data in a portable format, where this applies
- withdraw your consent at any time, where we rely on consent
To use any of these rights, email enquiries@peopleforcerecruitment.com with “Data Protection” in the subject line. There’s normally no charge, and we’ll reply within one month.
10. Cookies
Our website uses a small number of cookies. Essential cookies make the site work and remember your cookie choice. Analytics cookies (Google Analytics) help us understand how the site is used. They are only set if you click “Accept” on our cookie banner. You can change your choice at any time using the “Manage consent” button on any page. Full details of each cookie are in our Cookie Policy (UK).
11. Links to other websites
Our website links to other sites, including our jobs board and social media pages. Those sites have their own privacy policies, and we are not responsible for how they handle your data.
12. Complaints
If you’re unhappy with how we’ve handled your personal data, please contact us first using the details in section 2 and we’ll try to put it right. You also have the right to complain to the Information Commissioner’s Office (ICO): ico.org.uk/make-a-complaint, or call 0303 123 1113.
13. Changes to this policy
We review this policy regularly and will post any changes on this page, with a new “last updated” date.